How to create a table of contents in indesign cs5

how to create a table of contents in indesign cs5

Adobe InDesign

Nov 06,  · Let InDesign create a table of contents for you based on your paragraph styles. An excerpt from the video workbook series Create Interactive Documents by Chr. Apr 19,  · A short tutorial on making a table of contents in InDesign. A short tutorial on making a table of contents in InDesign.

Many publications and books that are laid out in InDesign require a good table of contents. What is collection development policy in libraries table of contents seems like such an unimportant part of a book, that is until you need it and it ends up saving you hours of time. If you find yourself with the need to make a good table of contents in one of your InDesign projects, then follow this InDesign tutorial to learn how to do it the right way.

Begin with your information. This is a rather generic table of contents, and you can use any old information you have lying around. Put whatever you want, as long as there is the item and the page number. This table of contents is only for learning purposes. Once your info is entered you will need to divide the numbers from the words.

This is extremely easy to do if you know the trick. Instead of pressing a bunch of tabs, or worse spaces, you can press shift tab to divide the two items and make your numbers be aligned to the right.

To make the table more readable you should add a system of dots to connect the left and the right. Select all your table of contents text not the title to begin with.

Click on the white above the ruler around the far right see picture for example. In the box that says Leader, type in a single dot. A series of dots will appear connecting your words and numbers together.

And there is your basic table of contents. It looks good and will work very well on any page. The best part about using this method to add and format your table of contents is that it is very versatile. You can stretch and shrink the text frame, and still the dots stay properly formatted and the whole thing looks good. This site uses Akismet to reduce spam. Learn how your comment data is processed.

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Create tables of contents in books

Nov 11,  · Thanks for watching our video! For more information about our classes related to this video, please vist: Oct 28,  · Go to Layout > Table of Contents. In the Table of Contents window that opens you’ll notice a Title text box at the top-left of the window. This is where you can set the text for the title of your contents. A simple ‘Contents’ is pretty failsafe, but you might want to customise this to fit your own project, such as ‘In This Issue’ or ‘List of Entries’. Step 2.

A table of contents TOC can list the contents of a book, magazine, or other publication; display a list of illustrations, advertisers, or photo credits; or include other information to help readers find information in a document or book file. One document may contain multiple tables of contents—for example, a list of chapters and a list of illustrations.

Each table of contents is a separate story consisting of a heading and a list of entries sorted either by page number or alphabetically. Entries, including page numbers, are pulled directly from content in your document and can be updated at any time—even across multiple documents in a book file.

The process for creating a table of contents requires three main steps. Third, flow the TOC into your document. Table of contents entries can be automatically added to the Bookmarks panel for use in documents exported as Adobe PDF.

Some tables of contents are built from content that does not actually appear in the published document, such as a list of advertisers in a magazine. You can load TOC styles from other documents or books to build new tables of contents with the same settings and formatting.

You might need to edit an imported TOC style if the names of paragraph styles in the document do not match those in the source document. You can then apply these paragraph styles when you generate the table of contents. You can create character styles to format the page numbers and the characters separating them from the entries. For example, if you want the page numbers to be in bold, create a character style that includes the bold attribute, and then select that character style when you create the table of contents.

Before you create a table of contents, verify that the book list is complete, that all documents are listed in the correct order, and that all headings have been formatted with the appropriate paragraph styles. Be sure to use paragraph styles consistently throughout the book. Avoid creating documents with styles that have identical names but different definitions. If multiple styles have the same name but different style definitions, InDesign uses the style definition in the current document if a definition exists there , or the first occurrence of the style in the book.

If you want number prefixes such as , , and so on to appear in your table of contents, use section numbering rather than chapter numbering. Section number prefixes can be included in a table of contents. Before you generate a table of contents, decide which paragraphs should be included such as chapter titles and section headings , and then define paragraph styles for each.

Make sure that these styles are applied to all appropriate paragraphs in the document or booked documents. When you generate the table of contents, you can also use paragraph and character styles to format the table of contents.

If paragraphs that are to be included in the table of contents appear in different stories on the same page, their order in the TOC is determined by their position on the page. To do so, click Save Style. A loaded text cursor appears. Before you click or drag, you can move to a different page or create a new page without losing the loaded text. Note: Avoid threading the TOC frame to other text frames in the document.

Use TOC styles if you need to create different tables of contents in your document or book. For example, you can use one TOC style for a list of contents and another for a list of advertisers, illustrations, or photo credits. Create a TOC style for each type of list. In contrast, a TOC style is a collection of settings used to automatically create a table of contents. When generating or editing a table of contents, use these options to determine the appearance of the generated table of contents text.

Some of these options are available only when you click More Options in the dialog box. Note: The settings in the Style section apply only to the style currently selected under Include Paragraph Styles.

You can specify different formatting options for each style. For each style in Include Paragraph Styles, choose a paragraph style to apply to the associated table of contents entries. You might want to create a character style that formats the page number. See Add paragraph and character styles.

If you want the page numbers of the TOC to include prefixes, or to use a different numbering convention, see Define section numbering.

Between Entry And Number Specify which characters you want between the table of contents entry and its page number.

You might want to create a character style that formats the space between the entry and the page number. Sort Entries in Alphabetical Order. Select this option to sort table of contents entries in the selected style alphabetically. This option is useful for creating simple lists, such as lists of advertisers.

Nested entries Level 2 or 3 sort alphabetically within their group Level 1 or 2, respectively. To change the default language setting, make sure nothing is selected and then choose a language from the Language menu in the Character panel. By default, each item added to the Include Paragraph Styles box is set one level lower than the item immediately above it.

You can change this hierarchy by specifying a new level number for the selected paragraph style. This option adjusts only the display in the dialog box.

It has no effect on the final table of contents unless the list is alphabetized, in which case the entries are sorted by level. Select this option if you want all TOC entries to be run into a single paragraph. A semicolon followed by a space ; separates the entries.

Select this option only if you want the paragraphs on hidden layers to be included in your table of contents. This is useful when creating a list of advertisers or illustrations that may not appear as visible text in the document itself.

If your table of contents includes a paragraph style that uses numbering, specify whether the TOC entry includes the full paragraph both number and text , only the numbers, or only the paragraph. Specify the writing direction for the text frame you will use to create a table of contents. Entries in a table of contents are often formatted with dots or tab leaders separating the entry from its associated page number.

The table of contents is like a snapshot of content in your document. To make changes to table of contents entries, edit your document or booked documents, not the table of contents story itself. To change the formatting applied to the table of contents title, entries, or page numbers, edit the paragraph or character styles associated with these elements.

To change how pages are numbered for example, 1, 2, 3 or i, ii, iii , change section numbering in the document or book. See Number pages, chapters, and paragraphs in a book. To specify a new title, include other paragraph styles in the table of contents, or further format table of contents entries, edit the TOC style. If your table of contents requires editing, edit the actual paragraphs in the document—not the table of contents story—and then generate a new table of contents.

For the same reason, you should edit the styles used to format the table of contents entries, rather than formatting the table of contents directly. Legal Notices Online Privacy Policy. Buy now. Create a table of contents Search.

Adobe InDesign User Guide. Select an article: Select an article:. On this page About tables of contents Create tables of contents in books Generate a table of contents Create TOC styles for multiple lists Options for formatting a table of contents Create TOC entries with tab leaders Create a paragraph style with a tab leader Update and edit a table of contents. Applies to: Adobe InDesign. About tables of contents.

Tips for planning a table of contents. Consider the following when planning a table of contents:. Create tables of contents in books. For best results, be sure to do the following before creating a table of contents for a book:. Generate a table of contents. Table of contents without paragraph styles left and with paragraph styles applied to entries right.

Do one of the following:. This title will appear at the top of the table of contents. To format the title, choose a style from the Style menu. Deselect this option if you want to generate a table of contents for the current document only. This option is dimmed if the current document is not part of a book file. Determine which content you want to include in the table of contents by double-clicking paragraph styles in the Other Styles list to add them to the Include Paragraph Styles list. Select Replace Existing Table Of Contents to replace all existing table of contents stories in the document.

Deselect this option if you want to generate a new table of contents, such as a list of figures. Specify options to determine how each paragraph style in the table of contents is formatted. Click OK. Click or drag the loaded text cursor on a page to place the new table of contents story.

Create TOC styles for multiple lists. Create a TOC style. Click New. Type a name for the TOC style you are creating. To specify a title style, choose a style from the Style menu.

From the Other Styles list, select the paragraph styles that represent content you want to include in the table of contents, then click Add to add them to the Include Paragraph Styles list. Specify options to determine how each paragraph style is formatted. Import TOC styles from another document.

Options for formatting a table of contents.

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